Navigating technology restrictions on international trips

Before boarding an international flight, business travelers often think of passports and visas first. Yet another layer of preparation is becoming just as critical: navigating the rules around the devices and technologies we carry—many of which may be regulated, restricted, or even banned abroad.

A new report from BCD Travel’s Global Crisis Management team underscores just how significant these technology rules have become. Companies that fail to prepare risk fines, confiscations, or even detentions for their employees.

Messaging, social media, and VPNs under scrutiny

Digital communication platforms are among the most tightly controlled technologies worldwide. According to the BCD report:

• Messaging apps like Signal, Telegram, and WhatsApp are restricted in Myanmar, Oman, Qatar, and the UAE.

• In China, Facebook, Instagram, and X remain completely inaccessible.

• Border officials in some countries may review a traveler’s social media activity during visa applications or at entry.

• Virtual private networks (VPNs), often used to bypass restrictions, are illegal or tightly regulated in China, Oman, Russia, and the UAE.

For companies, these examples highlight the need to brief employees on where communication may be limited and ensure they have compliant alternatives abroad.

Devices and data under watch

Apps aren’t the only concern—hardware can pose equal risks. Many countries closely monitor or restrict certain devices:

• Encrypted storage devices (USBs, external drives) are subject to inspection in China, Russia, and Turkmenistan. U.S. travelers must also comply with export control laws, which limit taking certain encrypted devices or software abroad.

• Satellite phones are banned or permit-only in China, Ethiopia, India, Oman, and Saudi Arabia—with possession punishable by jail time in Bangladesh.

• Cybersecurity and networking tools, such as penetration testing kits, may require pre-clearance in the UAE, Singapore, and Southeast Asia.

The takeaway: IT and compliance teams should review what technology employees carry before departure, rather than leaving decisions to the traveler at the airport gate.

Overlooked equipment that can cause trouble

Some restrictions catch travelers off guard because they involve devices not usually thought of as “sensitive”:

• GPS receivers and mapping tools often require approval in China, Saudi Arabia, and parts of Africa.

• Professional cameras, drones, and long-lens equipment frequently need permits in North Africa, Central Asia, and the Middle East. Even smartphone cameras may be restricted near government or military sites.

• Medical devices with wireless capabilities, essential for many travelers, may require documentation or pre-clearance in Gulf states and Southeast Asia.

In short, even everyday tools can quickly become liabilities abroad if companies and travelers and travel managers don’t research restrictions ahead of time.

Key takeaways for corporate travel programs

BCD Travel recommends that companies proactively build technology considerations into their travel programs:

• Integrate tech restrictions into pre-trip planning.

• Involve IT, security, and compliance teams early to identify risks.

• Establish clear processes for applying for permits or finding alternatives.

• Educate employees on what to bring, what to leave behind, and how to handle inspections.

As the report emphasizes:

“Technology touches every part of modern business travel, from the tools and devices employees carry to the data they depend on. Companies that proactively prepare will protect their employees, safeguard their information and data, and keep trips on track.”

Preparing for the future of technology in travel

Technology restrictions evolve quickly. What’s permitted today may be restricted tomorrow. To stay ahead, business travel managers should:

• Monitor government advisories for each destination.

• Consult internal compliance teams before approving travel.

• Partner with trusted travel management companies like Christopherson for expert risk mitigation.

By addressing these challenges head-on, companies can ensure technology remains an enabler—not a liability—for successful global business travel.

Frequently asked questions

1. What types of technology are commonly restricted when traveling internationally?

Messaging apps, social media platforms, VPNs, encrypted drives, satellite phones, drones, GPS tools, and professional-level cameras are among the most common.

2. Are VPNs legal for business travelers?

Not everywhere. Countries like China, Oman, Russia, and the UAE either ban or strictly regulate them. Always check local laws before connecting.

3. Can I bring my work laptop and external hard drive abroad?

Yes, but encrypted drives or sensitive software may be inspected. U.S. travelers also face export restrictions on certain encrypted technology.

4. Why are satellite phones restricted?

Many governments view them as security risks. Some countries require permits, while others, like Bangladesh, impose severe penalties for possession.

5. Are drones allowed for business use abroad?

Often not without permits. Countries such as Cuba, Egypt, Morocco, and the Gulf states enforce strict rules, and drones may be confiscated if paperwork isn’t in order.

6. How should companies prepare employees for these restrictions?

Provide clear travel guidelines, involve IT and compliance teams, and issue checklists so employees know what devices are safe to carry.

7. Where can I find up-to-date information?

Check government travel advisories, consult your company’s compliance team, and rely on travel partners like Christopherson Business Travel for the latest guidance.

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