In tough economic times, businesses are always seeking new ways to reduce costs. One way to both save money and improve business traveler satisfaction is by adopting a corporate travel management program.
While most large corporations have such programs in place, many smaller companies do not and could definitely benefit from implementing one. Additionally, a well-managed corporate travel policy ensures better corporate compliance and traveler satisfaction.
Steps to implementing a successful corporate travel program:
- Make a plan and keep it comprehensible: Work with the finance department to make a simple, easy to understand program, putting policies and procedures in place.
- Get “buy-in” from upper management: Develop a financial proposal detailing the projected cost savings through a managed travel program. Market internally to gain support from both upper management and employees.
- Find a travel management company: Develop a Request for Proposal (RFP) to evaluate each travel management company. (Of course, we would love to be considered.)
- Communicate effectively: A travel portal is a key component for communication. Portals hold all pertinent travel program data and are available to travelers 24/7.
- Train your travelers: Let your travelers know why your company implemented the new program and how to book through the new system. If the traveler is not educated, the program is ineffective.
- Show results: Let the travelers know how they’re doing and show upper management the cost savings resulting from the new program.
A successful managed travel program can significantly reduce costs while increasing traveler satisfaction.