According to the Global Business Travel Association (GBTA), many businesses point to travel expenses as one of their biggest budget items. The following are some relatively easy steps corporations can take today to keep travel expenses lower and under control.
1) Consolidate your corporate travel program with a single travel management company (TMC). The TMC can assist with negotiating discounts for air, car rentals and hotels. This will result in a more effective and professional travel solution for your organization, and help realize cost savings while maximizing return on your travel spend.
2) Implement a travel policy which defines parameters for travel authorization and transportation usage. Install proper controls to ensure your dollars are not being wasted and that travel policies are being followed. The policy should also address spend limits and expense reimbursement procedures.
3) Assign a travel coordinator within your organization to handle all travel arrangement with the TMC. This individual should be familiar with the corporate travel policy, negotiated arrangements, opportunities for cost savings and service improvements.
4) Keep track of your organization’s travel patterns and expenditures. Data collection is perhaps one of the most important elements to monitor travel expenses and manage unused tickets.
Christopherson Business Travel welcomes the opportunity to answer any questions about the unique benefits we can bring to your organization as your intelligent business travel partner.