Managing a hotel program can be a daunting task, but an unmanaged hotel program can be costly to a company’s travel budget. Travelers don’t seem to want to be told where to stay or how much they can spend, but mandating a hotel program can provide savings in several ways. If you arrange travel through a travel agency ask them for assistance in creating a company travel policy or fine tuning your existing travel policy.
With a detailed travel policy and the assistance of your travel agency, you will be able to ensure that your travelers are booking preferred hotels and you will be able track your hotel expenditures by hotel property and hotel chain. With this valuable information your travel agency/account manager will be able to build relationships and negotiate rates on your behalf.
Providing preferred supplies with anticipated revenue you should see lower rates, additional amenities that would typically come with a price tag attached and better service from hotel staff. As your travelers become familiar with your hotel program and follow the guidelines presented, and if permitted to join hotel reward programs, their experiences will improve and they will soon see personal benefits and the overall value to the company.
If your current travel agency does not provide this service through a dedicated account manager, please feel free to contact us. You won’t be disappointed, I promise.