Business Travel

Why Small and Mid-Size Companies Should Implement a Travel Management Program (& How to Do It)

By December 21, 2012 No Comments

In tough economic times, businesses are always seeking new ways to reduce costs. One way to both save money and improve business traveler satisfaction is by adopting a corporate travel management program.

While most large corporations have such programs in place, many smaller companies do not and could definitely benefit from implementing one. Additionally, a well-managed corporate travel policy ensures better corporate compliance and traveler satisfaction.

Steps to implementing a successful corporate travel program:

  • Make a plan and keep it comprehensible: Work with the finance department to make a simple, easy to understand program, putting policies and procedures in place.
  • Get “buy-in” from upper management: Develop a financial proposal detailing the projected cost savings through a managed travel program. Market internally to gain support from both upper management and employees.
  • Find a travel management company: Develop a Request for Proposal (RFP) to evaluate each travel management company. (Of course, we would love to be considered.)
  • Communicate effectively: A travel portal is a key component for communication. Portals hold all pertinent travel program data and are available to travelers 24/7.
  • Train your travelers: Let your travelers know why your company implemented the new program and how to book through the new system. If the traveler is not educated, the program is ineffective.
  • Show results: Let the travelers know how they’re doing and show upper management the cost savings resulting from the new program.

A successful managed travel program can significantly reduce costs while increasing traveler satisfaction.

Kevin Lee

Kevin Lee

Kevin is a Business Development Executive from Montgomery, Alabama. He has more than 15 years of experience in the travel industry, with a specialized interest in higher education and government contract travel management. Connect with Kevin on LinkedIn.

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